Organizing documents for startups and what it means

Information overload

Even though there is already a load of information available on the web, every business creates data on their company server or in a cloud solution like Google, Amazon (AWS) or Microsoft Azure. Since every employee within a company has their own way of structuring data, there is usually a strict policy on how to organize data. As a Startup I thought creating documents without any structure can cause a mess, would never happen to me. Whether you have the documents in the cloud or on your own server, semantic search is key to find documents in a fast and reliable way.

How to structure data

When I purchased the Google apps for work I got this massive storage space, but I needed to structure it in order to find my data. I used the old-fashioned way. I created folders and the structure grew from day to day. Today, nearly two years later, I guess I have a very structured folder list, but it is just not convenient to work with. I found another much easier and more logical way: Hulbee Enterprise Search…

Maybe you know that there is a little help to search and find document in a semantic way?

What does this mean? The software indexes the documents wherever they are stored. If you are looking for something specific, you can associate the documents with tags. While you are searching you get a list of possible matches with a respective summary of the document. This makes your search for specific information much faster.

What has this got to do with organizing documents?

Talking to clients and gathering information on how people are structuring data, I am a little surprised with the answers I get. Surprised in the way that most people are structured, even very structured with data, as they see that trying to find the right data can be time-consuming. However – and this is, in my opinion, key – they lack the respective tools to be efficient. We need new ways to search and find data. Therefore, I recommend every startup or corporate to keep their structure but use a semantic search tool. This makes it much easier to find things. We are in the process of implementing such a tool for a couple of clients, and feedback is fantastic. We will be happy to share our experiences with you…


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Hulbee AG offers Search Appliance as a solution for every company.

Swisscows Search Appliance as a substitute for Google Appliance

Since 2002, Google has offered a Search Appliance. This service will now be discontinued, as Fortune already announced. Small and large companies are now given the opportunity to switch to Swisscows Search Appliance, the only provider „made swiss“. The Swiss provider is already known by its secure Web search. The search solution consists of powerful and proven components, meeting the best modern standards. The solution is also available as pure software and works, among others, on VM.

“With Swisscows Search Appliance, employees are best supported. Our search solution is the optimal combination of high performance hardware and innovative software technologies – fast, robust, reliable and easy to use. With a few entries, documents, presentations, images and e-mails are analyzed and the results are presented in a structured way. Swisscows Search Appliance offers data security and a comprehensive functionality that meets the highest requirements“, Mr. Wiebe, Hulbee-CEO, emphasizes.

Not only big companies but also SMEs can access Hulbee’s Search Appliance. Thanks to the customer-friendly prices, even a smaller company can benefit from this solution. From only 5´000 CHF, with no annual license fees, each file is found at lightning speed and without any detours!  „Finally doctors’ offices, lawyers, accountants, etc., can easily access the advanced search solution“, Wiebe adds. After the purchase, the acquired Search Appliance is property of the company, therefore no further renewal fees need to be paid! For more information go to:

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Hulbee introduces new company search engine for medium-sized businesses


New search engine for companies strengthens productivity and motivation

The Secure-Search-Engine-Provider Hulbee ( has introduced a new enterprise solution for safe company search, called “Swisscows Company Search“. The provider emphasizes that, for the first time, a company-wide search system for medium-sized businesses is available at an affordable cost with a starting price of 5,000 Euros including software and hardware. “Conventional Corporate Search Engines under 100.000 Euros are hard to get“, Hulbee-CEO Andreas Wiebe clarifies the difference, and explains: “Swisscows Company Search scales technically and in terms of cost from micro-enterprises to medium-sized businesses all the way to large corporations.“


From micro-enterprises to medium-sized businesses to large corporations

Hulbee offers different service and price models for different target groups. The smallest solution for up to 20 employees includes server and software for 5.000 Euros, indexing up to 1 million documents. The next largest stage for up to 100 employees, processing up to 10 million documents, costs 25.000 Euros, again including server and software. For 50.000 Euros you get a server- and software solution for a maximum of 250 employees, indexing up to 20 million documents. For larger corporations, “Swisscows Company Search“ is provided as a pure software solution upon request.


The provider emphasizes that, in spite of the SME-tailored prices, the company-wide search system provides a comprehensive functionality, which meet the highest requirements. The software works on the basis of semantic search and provides a solution for business intelligence in addition to the normal search function. All kinds of documents and formats are supported. The Swiss Company Search Engine runs independently of the operating system, working in particular with Windows, Apple Mac and Unix. Storage, NAS and archive are being supported, so they can be indexed. Searching for documents while on the move is easily possible, since the solution is not tied to a specific PC or company computer.


Immediately operational


With the complete package of preinstalled server and immediately operational software, Hulbee meets especially small and medium-sized companies that want to operate a company search engine quickly and easily. “Unpack, plug in, index and search – it‘s really quite easy“, promises Hulbee boss Wiebe. The provider describes commissioning and use as “self-explanatory“.


Finding the required documents takes only a few seconds, just as you’re used to from the Internet. Especially easy is the access of frequently used contents using the tiles on the screen. It does not matter whether you’re searching in structured or unstructured data.


High demand expected

“Our solution is robust, reliable, fast, intuitive and the prices are unbeatably low“, says Wiebe confidently and expects a high demand for the new solution.


The Hulbee boss refers to current research by IDC and Gartner Group, according to which the amount of electronic documents in office life doubles each year. After only one year an office worker usually can’t find the documents he created unless he uses a search engine. It is estimated that every worker spends an average of half an hour – often futile – search per day, which in Europe alone adds up to more than 25 billion Euros being wasted each year. After five years people usually stop looking for documents that they remember exist, but they don’t remember where they are filed. The fatal consequence: the employee creates the document again, knowing he has already done it before. This affects not only the productivity but also the motivation of employees.


Knowledge library instead of data tomb

“In the course of time virtually all companies accumulate an extensive collection of helpful yet untraceable information – knowledge, which unfortunately turned into a useless data tomb“, says Hulbee-CEO Wiebe. He explains: “With Swisscows Company Search this data tomb can be turned into a knowledge library, where every employee can quickly and easily access the information they need for their work.“


With the dedicated server on site the company is also offered a maximum data security because the server is located in the companies‘offices. The device is approximately twice as big as an iPhone 6, thus even fitting in the smallest office. The server can be flexibly configured and can therefore be used for additional purposes, beyond searching for internal information. The new solution is available at renowned resellers like Bechtle, Digitec, Brack etc.



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Welcome to Hulbee

Hulbee AG is a software technology company based in Switzerland.
Company information:

What has to offer:

  • an answer engine
  • guaranteed data integrity
  • innovative technologies

No one has more responses than is the first intelligent answer engine because it is based on semantic information recognition and offers users intuitive help in their search for answers. is the safe alternative is the efficient alternative for anyone who attaches great importance to data integrity and the protection of privacy. Contrary to search engines, users at don’t leave any tracks. even does without countless analyses of their visitors. Their topics, IP addresses and personal information, are not stored or used for any additional business. All the servers are located in Switzerland and neither the US nor other data snoopers can get their hands on this information. is quick and intelligent

Intelligent Data Cloud technology helps reduce search times because answers are generated quickly and efficiently from data pools. Therefore, no thinking is required for the search, but the answers the user needs are quickly found. is high-tech is based on an innovative Data Cloud technology, which does not recognise the meaning by search words but rather by the correlation as regards content, and in doing so generates answers from data. Software pioneers from Switzerland, Germany and Russia worked on this semantic information recognition based on artificial intelligence for 14 years. is the most favourable and efficient alternative even for advertisers and SMEs

Users get answers to their questions and useful links to offers and services. Advertisers get an advantageous offer on a Swiss platform for their text ads.

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